About the Hiring Process

Are non-U.S. citizens eligible for employment at MIT?

Individuals with permanent residence (green cards) are eligible to work. For more information about the hiring of non-US citizens, please visit the following web sites:

May I send in my resume without applying for a specific job?

No. To be considered for a position at MIT, you must apply online for a specific job opening. Unsolicited resumes will not be reviewed. You may want to set up a Search Agent to have new job openings matching your search criteria automatically emailed to you.

May I email my resume or submit a hard copy rather than applying online?

No. As a federal contractor, we're required to collect certain information for all applicants. To be considered for a position at MIT, you must apply through the online system. If you are experiencing difficulties applying, please see Technical Support below. If you are a job seeker with a disability and require an accommodation to apply for one of our jobs, please submit a request.

How can I confirm that my application was received?

After applying, click on the View My Account tab. Under Application Activity, click on View Application Status. If the job you applied for is listed there, your application was received.

When can I expect to hear back from MIT?

When you apply online, you will see a confirmation message that your application materials have been received. Please know that we receive resumes from many qualified applicants, and sometimes the hiring process takes several months. You may check the status of your application at any time by logging into your profile and going to View My Account.

What does my application status mean?

Here are different application statuses that you might see:

  • Resume Received = your application is in the system and awaiting review
  • Pending = your application is being considered
  • Not Selected = your application is no longer being considered
  • Filled = the job has been filled
  • Cancelled = the job opening no longer exists
  • On Hold = resumes for the job are not actively being reviewed at this time

Due to MIT's decentralized hiring process and the sheer volume of applications, we are unable to provide additional details about your particular situation.

May I contact the hiring department to find out more about a job?

The hiring departments prefer that you not contact them directly unless the hiring manager's contact information is included in the job posting. You are welcome to visit the web site(s) of the department(s) that interest you in order to find out more about the work being done there.

To whom should I address my cover letter?

It is not necessary to address a cover letter to a specific individual. However, cover letters are an important component of the application process at MIT and we encourage you to customize a cover letter for each position.

Can I add an employee referral to my application?

Yes. The application process gives you the opportunity to enter the name of an employee who is referring you as a candidate.

About Job Postings

If a job was posted a few months ago and remains on the web site, is it really still open?

Yes. If a job is listed on our web site, it is considered open and resumes are still being accepted. Please be aware some jobs take longer to fill than others and may remain open for longer periods of time. If a department has a specific close date in mind, it will be noted in the job description section of the posting.

I saw an MIT job posted someplace else, but it doesn’t appear in the search results on this website. Does it really exist?

If a job is not on the MIT website, either new applications are no longer being accepted or the job has been filled.  However, be sure to search for the job title and/or department and not just the job number listed on a third party website.

How do I find out the salary range for a particular position?

The number or letter which follows the job number in the description section of the posting represents the position's level or grade, e.g., 10250-5 or 10456-N. (Numbers represent support staff and letters represent administrative/exempt staff.) You may check the corresponding salary range for a position by visiting the Compensation site. Note that MIT's salary ranges are quite wide. Years and type of experience, internal equity, and external market data are reviewed in order to determine starting salaries.

If no code appears, the salary range will depend upon experience and available funding.

Are there other jobs available at MIT besides the ones posted on this site?

This site lists staff positions only. Hiring is handled outside of the Human Resources department for the following:

  • Faculty positions. Please contact the appropriate academic department directly.
  • Student employment. Opportunities for current and former MIT students are listed through the Student Employment Office and the Global Education and Career Development office.
  • Internships. Please contact the appropriate academic department directly.
  • Jobs filled by temporary staffing agencies.
Which temporary staffing agencies does MIT use most?

MIT partners with two agencies - Hollister Associates (http://www.hollisterstaff.com/) and the Professional Staffing Group (http://www.psgstaffing.com/).

How can I post a job on your jobs website?

We only post MIT jobs on the Jobs at MIT web site. To share your job opening with MIT students and alumni, please contact the Global Education and Career Development office, the Student Employment Office, or MIT’s student newspaper, The Tech.


Technical Support

I am a Job Seeker with a disability and need assistance to apply for a job. How do I request an accommodation?

If you are a job seeker with a disability and require an accommodation to apply for one of our jobs, please submit a request.

What file formats can I use to upload my resume and/or cover letter?

Our hiring system supports uploading PDF, MS Word (DOC), Rich Text Format (RTF) and Text (TXT) files.

The preview of my resume looks different than the original document I uploaded. What will the hiring manager actually see?

The hiring manager will see what you are previewing when viewing your resume online. Some variance in appearance is normal and expected by the hiring manager. The system converts your resume to HTML to support online viewing. This may cause spacing and alignment differences. No headers and footers will be displayed. Any content stored as graphics or in text boxes will not appear. Keep in mind that hiring managers can still download the original document with all of its formatting intact.

I uploaded the wrong cover letter or resume by mistake. What do I do?

In this case, simply re-apply to the same job with the correct cover letter and resume. This will override your original application with the new materials.

The document I uploaded appears blank or the system reports an error when I tried to upload my document.

This most likely is due to the presence of text boxes or graphic objects. The system cannot convert this information into searchable text. Unfortunately you will have to reformat your document to exclude these objects.

How do I create an account on your jobs site?

The easiest way to create an account is to either apply for a job or create a search agent. You create a search agent by searching for a job and clicking “Save as Search Agent” at the bottom of your search results. On the logon screen the system will allow you to create a new account.